Arqaam
SaaS invoicing platform built for Belgian garages, body shops and car dealers.
Measurable results
Key indicators observed after launch.
200+
Connected garages in Belgium
18 h
Time saved per month per garage
−42 %
Invoices unpaid at D+60
Context
The client and their challenge
Arqaam is a Belgian software company serving independent garages, body shops, mechanical workshops and multi-brand dealers. The challenge: replace the paper + Excel + accounting tool combo with a single platform shaped around the garage workflow and compliant with Belgian requirements (VAT, Peppol, mandatory B2B e-invoicing since 2026).
About the project
Arqaam
Arqaam digitises the full admin stack for Belgian automotive professionals: Belgian-VAT-compliant quotes and invoices (21%), customer and vehicle tracking by VIN/plate, parts catalogue, service and inspection reminders, and accounting exports ready for Winbooks, Sage BOB or Odoo. Peppol-ready and aligned with Belgium's mandatory B2B e-invoicing rules.
Project previews
Arqaam
The challenge
- Quotes and invoices scattered across paper or Excel: double data entry, lost supporting documents and recurring VAT errors.
- Incomplete vehicle history: no consolidated tracking of services, repairs and replaced parts by VIN or licence plate.
- No integration with Belgian parts suppliers and inspection bodies: orders, technical inspections and VAT attestations handled by hand.
- Manual client communication: quote follow-ups, service reminders and unpaid invoices without any automated channel.
- Painful month-end accounting export: hours rebuilding files for the bookkeeping firm each month.
Our answer
- Turnkey Belgian invoicing: compliant quotes and invoices (21% VAT, legal mentions, numbering, Peppol) generated in under a minute.
- Unified vehicle record: VIN, plate, model, service history, photos, linked quotes and invoices — accessible in seconds.
- Integrated parts catalogue and supplier network: search by reference or plate, automatic margins, one-click ordering.
- Automated reminders and follow-ups: scheduled SMS and emails for services, technical inspections and unpaid invoices.
- One-click accounting export: sales, purchase and VAT journals exported in the format expected by your bookkeeper (Winbooks, Sage BOB, Odoo).
What our client says about the delivered project
« We replaced three tools with Arqaam. Peppol invoices go out in two clicks and our bookkeeper gets the accounting export with zero manual work. I get an afternoon back every week. »
Mehdi Lahlou
Body shop owner — Arqaam
How we delivered this project
The proven process refined over 100+ projects: transparent, iterative, no surprises.
Brief & scoping
Discovery workshop, audit of existing assets, measurable business goals, planning and quote within 48 hours.
UX/UI design
Wireframes, high-fidelity mockups, interactive prototype, 2 revision cycles included.
Development
Agile sprints with weekly demos. Clean code, automated tests, Core Web Vitals optimised.
Launch & support
Load testing, training, smooth go-live. 30-day warranty + optional maintenance plan.
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